Position/Title: Manager - Facility & Administration
Department: Corporate Administration
Years of experience: 10+ years
Level: Full-time
Location: Mumbai
Shifts (if any): 11:00 am onwards (candidate should
be flexible to work as per the business requirement)
About the
Role: Position Summary
Job Responsibilities:
ESSENTIAL DUTIES &
RESPONSIBILITIES:
- Managing administration function
for the location/site including facility management, general office
administration, vendor management.
- Working closely with Facility and
Admin head in understanding the needs from various departments, formulating
strategic interventions and ensuring continuous improvement as part of change
management plan.
- Ensuring Compliance with required
Facility & Office statutory requirements, handling and managing related
Licenses & Certifications
- Managing admin contracts for
vendors.
- Monitoring & controlling
administration capex/opex expenditure and maintaining cost efficiency in admin
assets inventory as per budget guidelines.
- Liaising with consultants &
suppliers, site and resource management
- Developing and implementing
sourcing initiatives to create a competitive edge over the market and ensure
cost savings.
- Closing sustainable long-term
partnership with vendors & suppliers; monitoring performance to meet
service, cost, delivery and quality norms; negotiating on pricing, quality
improvement rate, timely delivery and credit terms.
- Directing end to end management of
corporate events & functions.
- Partnering with safety &
security advisory service providers to ensure safety and security at workplace.
- Ensuring ready availability of
infrastructure (IT & non-IT, office furniture, LAN/WAN connection) for
employees
Other responsibilities:
- Handling Employee requests,
supervising the Admin Helpdesk operations.
- Manage & Attend Employee
Transport requests.
- Coordination with Services
Partners and stakeholders.
- Ensure that FM quality of the
services is always maintained at highest levels.
- Space Management / Follow Covid
Protocols.
- Assist IT Asset Movement.
- Timely Submissions of Facility
invoices.
- Event Co-ordination for company
events.
- Attend Employee Requests related
to Workstations, movement etc.
- Responsible of submission of
weekly / Monthly / Quarterly and Yearly reports on time.
- Reports unsafe / abnormal
conditions and unusual occurrences to the concerned teams.
- Ensure Legal & statutory
compliance is implemented at the site and 100% compliance score is achieved.
- Ensure all statutory compliances
are met and the compliance records are updated.
- Schedule regular feedback meetings
with vendor to ensure all operational issues are resolved.
- Should be conversant in English,
Hindi & Marathi.
The Job responsibilities of the candidate shall include but not
limited to the Job Description & to perform any other tasks/functions as
required by the Company.
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